Information for Presenters and Vendors

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This site page is intended to give helpful information about your role as a presenter or vendor at the meetings.

Speakers:

Check-in table for speakers/vendors will be open 9:00am-4:00pm Friday March 28, 7:00am-11:00pm Saturday March 29 and will be located adjacent to the registration table,  in the conference center lobby.

The plenary speakers will be in the largest room, Salon C and will have a microphone, projector and large display screen.

The contributory speakers and break out sessions will be held in Salon B, F and G. These rooms have a 20-30 person capacity and will have presentation projector and screens only. Due to the more intimate size, microphones are not necessary. The talks are scheduled in 20 min sessions.

• Speakers should check in at the speaker/vendor a minimum of 30 minutes prior to their scheduled session.
• We will have MAC adapters available on-site.
• Please be sure your computer is VGA compatible.
• Please use presenters etiquette; load your presentation at least 10 prior to your scheduled presentation time.
• We will be offering wireless Internet connection throughout the facility including the break-out rooms for all presenters and participants. 
• There will be charging stations for electronic devises available in each room, you will need your individual charger or USB cord.
• Loaner laptop computers will be available for your presentation, if necessary. Please make arrangements at the speaker check in desk if you require a loaner and you will need to bring your presentation on a thumb for easy loading.  

Vendors:

• Vendors will be located in Salon A - Tables will be available for merchandise etc. and you will also have projector and screen presentation capabilities, to share, within the space.
• Each vendor space includes 20 linear ft. of table space, additional space may be available at check in, dependent on space availability. Tables will be dressed with cover and skirt. Vendors may arrange their assigned space to their individual liking, within traffic flow and fire code requirements. Conference organizers have final approval. If you have specific table needs for your merchandise please contact Leslie Roan at lroan@uwyo.edu for availability. 
• Vendor registration fee does not include banquet attendance, however may be purchased for an additional $35. Please email lroan@uwyo.edu for purchase reservations.(subject to availability) 
• Vendor Check-in and set up will begin 3/28 at 9:00 am. Vendor break-down must be complete by 2:00 P.M. 3/29. The vendor room will be secure overnight. There is adequate wireless and power available within the space.  
• Wall space for posters or banners is available on specific walls only, with magnets provided. No tape, pins or nails will be allowed. 
• Meeting materials and vendor merchandise may be advance shipped to the Hilton Garden Inn, 2229 Grand Ave. Laramie, WY 82070, up to 3 days prior and will be held securely until vendor check in. The hotel is unable to receive pallets. Materials that require shipping after the meetings will be the responsibility of the individual vendors.
• If you wish to have materials included in participant packets this material must be received no later than March 24 to University of Wyoming- Mathematics Department 1000 E. University, Department 3036, Laramie, WY. 82071 (Ross Hall Room 202) Estimated participation is 100.